Video Mailer Fulfillment & Kitting

Your U.S. Logistics Partner

We are more than a video brochure supplier. We are your U.S.-based logistics partner with a fulfillment facility in Orlando. For B2B campaigns, flawless execution is everything. You can’t risk your $50,000 campaign on a commodity shipper.

Our “white-glove” service ensures every unit is quality-checked, perfectly assembled, and delivered to your high-value targets with 100% brand integrity. From complex kitting of product samples to white-label mail distribution, we ensure your campaign lands on time and as specified.

Beyond the Brochure: Our U.S. Kitting & Assembly Services

Your most impactful campaigns often involve more than just a video mailer. Our U.S. “kitting” service is our premium capability for assembling multi-component marketing campaigns. We don’t just ship a brochure; we build a custom unboxing experience designed to “wow” your most important clients.

Our dedicated team in Orlando can assemble any combination of materials into your custom mailer box.

Our Kitting Capabilities Include:

Product Sample Integration
Inserting your physical products into custom-cut foam or branded inserts.

Hyper-Personalization:
Adding variable-printed cards or uploading a variable video with your recipient’s name and title for a true 1-to-1 message.

Marketing Collateral:
Including printed cards, spec sheets, or welcome letters.

Branded Swag:
Adding gift cards, high-end pens, notebooks, or other promotional items to the box.

Complex Assembly:
Hand-assembling multi-piece presentation boxes for a premium, high-touch unboxing.

A Transparent, Step-by-Step U.S. Fulfillment Process

We provide an end-to-end, domestic service to manage your entire direct mail campaign. This process ensures reliability and gives you a single point of contact, not a faceless overseas shipper.

Step 1: Intake & U.S. Quality Assurance

Your components arrive at our U.S. facility. Our team then performs a second round of quality control on every video brochure, re-testing units before they are delivered to your client.

Step 2: Kitting & Assembly

Our fulfillment team assembles your complete package as specified, whether it’s a simple mailer or a complex, multi-item kitted box.

Step 3: Address Validation & Processing

We process your mailing list, de-duplicate entries, and validate addresses against the USPS database to ensure maximum deliverability and minimize costly returns.

Step 4: Distribution & Tracking

We purchase postage at our direct pass-through cost (you pay what we pay), print and apply labels, and manage the full distribution via USPS or UPS. You receive a complete database of tracking numbers to monitor the delivery of your campaign.

Transparent Pricing. No Hidden Fees

Mailing & Processing Fees (Per Unit)

Our pricing is transparent and designed to be easily citable for your budget planning. We have no setup fees or hidden charges. You pay the price we quote, plus shipping charges.

Quantity	Fee Per Mailer
up to 300 units	$2
301 – 1000 units	$1.50
Over 1,000 units	$1.20

Tracking and Returns

Once your mailers are dispatched, you will receive a database of tracking numbers to monitor their delivery status. Additionally, any undeliverable mailers will be returned to you.

Custom Kitting Fees

For complex projects involving product samples or multi-part assembly, a simple, per-project kitting fee will be quoted based on your specific needs. Contact us for a custom quote.

Estimated U.S. Postage Costs (Pass-Through)

You pay our direct, pass-through cost for postage. These estimates are based on USPS Ground Advantage or UPS Ground rates and will be finalized once your database of addresses is processed.

Mailer Type	Typical Weight	Estimated Postage
SMALL VIDEO MAILERS (with 4″-5″ screen)	Under 8 oz.	$4.65 – $5.20
MIDSIZE SOFTCOVER (6″- 7″ screen)	Under 12 oz.	$5.38 – $6.24
MIDSIZE HARDCOVER (6″ – 7″ screen)	Under 16 oz.	$6.20 – $7.40
LARGE BROCHURES (8″ – 10″ screen)	Under 2 lb.	UPS $8 – $10
OTHER VIDEO BOXES	Varies	Varies

Video Mailers are primarily distributed by mail, with USPS or UPS handling delivery depending on the configuration.

- USPS Ground Advantage: Ideal for mass distribution of printed, uploaded, and charged video mailers. This service is perfect for lightweight items and offers an efficient solution for large-scale campaigns.
- UPS Ground: This service is recommended for larger video boxes, particularly those weighing 1 lb or more, due to its competitive rates.

Fulfillment Playbooks: See How We Deliver for Your Industry

Our clients use our U.S. kitting and fulfillment services for high-stakes campaigns where failure is not an option. Here are real-world examples of our logistics expertise.

Playbook 1: The B2B Tech ABM Campaign

The Goal: A cybersecurity company needed to execute a large-scale Account-Based Marketing (ABM) campaign to high-value IT decision-makers.
Our Solution: We kitted 2,000 mailer boxes, each with a custom-printed card. Our team managed the full assembly and distribution, ensuring every IT leader received a high-touch message.

Playbook 2: The Sales & Channel Enablement Kit

The Goal: A national supplement company needed to equip its sales team for the launch of a new product.
Our Solution: We kitted 100 large video boxes, each containing product samples and a video brochure preloaded with a variable videos. We then distributed these complete sales kits to 33 sales reps, turning the video box into a powerful, all-in-one enablement tool.

Playbook 3: The Hyper-Personalization Retainer

The Goal: A California-based entrepreneur runs a continuous, high-touch marketing campaign, sending 100 unique brochures every month.
Our Solution: This is logistics-as-a-service. Our skilled U.S. team uploads each personalized video, meticulously matches it to the correct shipping label, and manages the entire monthly fulfillment. We are their ongoing personalization partner, ensuring 100% accuracy for every mailer.

Playbook 4: The International Agency (White-Label) Partner

The Goal: A UK-based agency needed to run a U.S. campaign for its client without the hassle and expense of international shipping and customs.
Our Solution: We acted as their seamless U.S. fulfillment hub. The agency ordered 200 video mailers, and we managed the entire U.S. distribution on their behalf. Our 100% white-label service and U.S. shipping protected their client relationship and ensured a flawless domestic delivery.

The Specialist’s Advantage vs. The Commodity Shipper

Our U.S. fulfillment service is more than just a mailbox. It’s a strategic, white-glove logistics hub designed for high-stakes campaigns. This is what separates a video-in-print specialist from a general printer or a standard mail house.

Total Control at the Point of Mailing

Our Orlando-based teams can handle the complexities that non-specialists can’t. We manage last-minute mailing list changes, complex kitting requests, and intricate variable-data projects—like matching 100 unique videos to 100 unique shipping labels.

Your U.S. Gateway for International Campaigns

We are the ideal logistics partner for international clients targeting a U.S. audience. As we did for a UK-based agency, you can execute a flawless U.S. campaign from anywhere in the world. By shipping from our U.S. hub, you bypass international customs and postage headaches, and your recipients receive their mailers in 2-5 days, not 2-5 weeks.

Enterprise-Level Scalability (The Orlando Advantage)

Being based in Orlando, a global logistics hub, gives us unique capabilities to handle truly large-scale projects. For massive distributions, we partner with prominent Orlando-based mail houses that have years of experience managing campaigns for partners like Disney and Universal Studios. You get the high-touch, specialist service of our in-house team, backed by the capacity to handle any-sized project.

White-Glove Brand Protection

Our service is 100% white-labeled. Your clients receive a custom-branded package from a professional U.S. facility. Our focus on quality kitting and premium mailer boxes ensures the “unboxing” experience is as flawless as the video brochure inside.

Have a complex project? Contact Us!

Whether you need to reach 30 clients or 30,000, theVideoCards has the tools and expertise to distribute your video mailers effectively. Contact us today to discuss your next direct video mail campaign.

Let’s build your custom kitting and fulfillment plan.

Frequently Asked Questions – Shipping and Fulfillment

Do you offer fulfillment services?

Yes, we offer in-house fulfillment and can ship brochures directly to recipients.

How much does fulfillment cost?

$2.00 per mailer for up to 300 units, $1.50 for 301–1000, and $1.20 for over 1000.

What does your fulfillment service include?

It includes address validation, labeling, postage purchase (not included in fulfillment cost), processing, and shipping carrier pickup.

How are video mailers shipped?

USPS Ground Advantage is used for light mailers, and UPS Ground for heavier packages.

Can video brochures be handed out at events?

Yes, brochures can be handed out directly, avoiding mailer boxes and reducing packaging.

How much is postage?

Ranges from $4.20–$7.20 depending on product size and type. Ask for a quote.

Are tracking numbers provided?

Yes, all shipments include tracking numbers.

What happens to undeliverable mailers?

They are returned to the address you provided.

Do you offer international fulfillment?

Fulfillment is only available within the U.S. We recommend using a local mail house internationally.

What information do you need for fulfillment services?

To provide fulfillment services, we will require an accurate and complete mailing list from you, typically in a spreadsheet format (e.g., CSV or Excel). This list should include recipient names, full mailing addresses separated into columns, and any other relevant delivery instructions. We will provide specific formatting guidelines.

How do you ensure the accuracy of mailing addresses?

Our fulfillment service includes address validation, which helps to minimize errors and undeliverable mail.

Can I provide my own packaging or inserts for fulfillment?

Yes, in most cases, you can provide your own custom packaging (e.g., specific envelopes, branded boxes) or additional inserts (e.g., business cards, flyers, letters) to be included with your video brochures. Please coordinate with us in advance to ensure they meet our specifications and handling capabilities.

What is the estimated delivery time frame for fulfillment orders?

Delivery times for fulfillment orders vary based on the shipping method chosen (USPS Ground Advantage, UPS Ground, etc.) and the recipient’s location. Typically, ground shipping within the U.S. can take 2-5 business days after your order has been processed and picked up by the carrier.

How do you handle privacy and data security for mailing lists?

We take data privacy seriously. All mailing lists provided for fulfillment are treated with strict confidentiality and are used solely for the purpose of fulfilling your order.

Can I split a bulk order for different shipping destinations or fulfillment dates?

Yes, we can accommodate requests to split bulk orders for shipment to multiple destinations or for staggered fulfillment dates. Please outline these requirements clearly in your initial inquiry so we can factor them into your quote and production schedule. Additional fees may apply for complex split shipments.

What reporting or confirmation do I receive after fulfillment is complete?

Upon completing the fulfillment process, we will provide you with a confirmation report detailing the number of units shipped and relevant tracking numbers.

Are there any restrictions on what can be mailed with the video brochures?

While we can include inserts, any materials that are prohibited by postal regulations or require special handling (e.g., hazardous materials, fragile items not adequately protected) cannot be included in your mailers. If you plan to include non-brochure items, please discuss them with us first.